Documents

Edit and save files online without the usual download-upload.

With other services, you have to download, open, edit, and then upload your documents. With CatalystOffice, you just have to remember to save it. The changes transfer to the server so the edited version is automatically saved there. You’ll never work all night on something only to arrive at work the next day realizing that you left the file on your desktop.

Vary the level of access to public folders.

Our “permissions” scheme gives easy access to public folders while protecting your data. Here’s an example. Your accounting department has forms that it needs to make readily available like time sheets and vacation requests. You can create a public folder for these document templates and specify that users can go in and make a copy for themselves, but only accounting people can edit them.

Employees can share their files.

An employee can set up a personal folder for a project like “website design” and then give everyone on the design team permission to read and edit. No one else in the organization can peek or make unauthorized edits.

Work offline on public documents.

You can easily upload and download files with CatalystOffice. Say you are about to board a plane. You can download a document over a Wi-Fi connection, get on board, and work while you’re in the air. Then when you land, you can find another Wi-Fi connection and just upload it again.

Maintain control of document versions.

CatalystOffice Documents keeps your public documents from becoming a free-for-all. We offer a simple, reliable system for circulating and editing documents in an organized fashion.

• One person works on a document at a time.
• The last saved version is always there.
• Document is automatically shown as “checked out” when you open it .
• Document is automatically checked back in when your session ends.

Do more from one window.

Instantly email a document from one of your folders without having to toggle into another application or leave the Documents section. Just highlight the file and click the email button. An email is automatically created with that file as an attachment.

Save time searching for your favorite files.

Use “views” to find files quickly and easily. Use system views to see:

• Recent documents modified today
• Recent documents modified in the last seven days
• Recent documents checked-out—great for ensuring you check things back in

Create custom views that suit your personal needs, like:

• All files over 50 MB
• All Excel files
• All files with names starting with “sales”